| Information of facilities
| To all foreign nationals residing in
Japan, new residency management system started on Monday, July 9,
A Residence gZairyuuh Card is
issued to mid- to a long-term residents by Immigration Bureau to
replace Alien registration certificates (foreign resident registration
card) issued by a municipal office. Special permanent resident
Eijyuusya Shomeishoh h is issued to special permanent
Foreign residents is
listed on the Basic Residents Registration and it became as
feasible to issue Residence Certificate gJuuminhyouh duplicates, etc.,
to foreign nationals as it is to Japanese nationals.
| 1-1 A residence gzairyuuhcard or special
permanent residence certificategTokubetsu eijyuusha shoumeishoh
A resident card
(being issued by Immigration Bureauor or at ports of entry/departure)
ZA resident card is
issued to mid- to a long-term residents when granted permission
pertaining to residence, such as landing permission, permission for
change of resident status and permission for extension of the period of
period of the resident card is as follows.
Permanent residents: 7
years from the date of issuance for 16 years or older, until the
foreign nationalfs 16th birthday for less than 16 years old.
Persons other than
permanent residents: The expiration date of the period of stay for 16
years or older, whichever comes earlier, the expiration date of the
period of stay, or the individualfs 16th birthday for less than 16
long-term residents are foreigners with status of residing for more
months in Japan excluding persons granted status to stay for no more
than 3 months or person granted the status of gtemporary visitorh
(tourist), gdiplomath, gofficialsh or equivalent to the three statuses
(2) The special permanent
resident certificate (being issued by municipal office)
ZThe special permanent resident certificate is issued to special
permanent residents to replace Alien registration certificates.
Z` resident card is not issued to the special permanent resident
ZThe valid period of the special permanent resident certificate is 7
years as a rule.
(3) Alien registration
certificates of persons granted gTemporary visitorh status or illegal
residents became void on July 9, 2012. They must be returned to
Immigration Bureau as soon as possible.
| 1-2Foreign residents is listed on the
Basic Residents Registration
became feasible to issue Residence Certificate gJuuminhyouh duplicates,
etc., to foreign nationals as it is to Japanese nationals.
registrants for Basic Resident Registration are med- to long-term
residents (with resident card), the special permanent residents and
some specified persons.
the basic resident registration include full name, date of birth, sex
and address as well as their nationality or region, type of status of
residence, period of stay, etc. , noted on the resident card.
(3) Mid- to
residents will be issued with a resident card when granted permission
for extension of the period of stay or permission for a change to
resident status. Ministry of Justice will notice such changes to the
municipality and the municipality will update their records.
(4) Even in
comprising both Japanese and foreign nationals, it became feasible to
issue duplicates, etc., of the residence certificate with all household
(5) You can apply issuance of the
Individual Number Card. For more details, please refer to homepage of
MIC or Municipality
| 1-3 Procedure at a municipal office
(change) of place of residence
ZThose who have come
to Japan for the first time
Those who have received
a resident card at a port of entry/departure are asked to visit the
municipal office where they live with their resident card, and notify
the Ministry of Justice where they live within 14 days of finding a
place to settle down.
ZThose who have moved
into a new residence
A mid- long-term
resident is required to notice to the municipality from where he/her
moves out and obtains a "move-out certificate" before noticing to the
municipality he/her moves into. He/She who has changed his/her place of
residence is asked to bring move-out
resident card and notification card (or individual Number card) to
office of his/her new residence and notify the Ministry of Justice of
the new residence within 14 days of moving to the new residence.If
anyone moved into a family whose householder is a foreign national,
he/she is required to submit some document to certify his/hers
relationship to householder with Japanese translation.
(2) Notification of
move-in and move-out can be done once!
residency management system, a notification of onefs residence can be
done as part of filing a move-in notification or a change of address to
the municipality in the Basic Resident Registration System.
required to bring both
his/her resident card and move-out certificate when he/her visits the
municipal office of his/her new residence for move-in notice.
Please take note of neglecting of move-out/move-in notice being
punished as criminal.
These notifications should be basically completed by the applicant
him/herself. However, it necessary, the applicant can ask an agent to
file such a notification for him/herself with a written letter of proxy.
| 1-4 Procedure at a Regional Immigration
Notification of (a change of) an item
other than the place of residence
In case you file any of the following notifications or
applications below at a Regional Immigration Office, please bring your
passport, photo, and resident card. A new resident card will basically
be issued on the day of notification or application.
(2) Notification of a
of name, date of birth, gender, or nationality/region
In case you change your name, date of birth, gender, or
nationality/region, for instance you change your name or your
nationality/region because of marriage, be sure to notify the Ministry
of Justice of the change at a Regional Immigration Office within 14
days of the change.
ŠAlthough names written in the Latin Alphabet will basically be used, a
name written in Chinese character notation (orthographic) can be added.
Please make note that, in this case, any change in Chinese character
notation needs to be reported.
the validity period of the resident card
A permanent resident or a foreign resident in Japan younger than 16
years old whose resident cardfs validity expires on his/her 16th
birthday is advised to apply a renewal of the validity period of the
resident card at a Regional Immigration Office before the expiration
A permanent resident can file an application for renewal of the
validity period of his/her resident card within two months of the
expiration date. A foreign resident younger than 16 years old whose
resident cardfs validity expires on his/her 16th birthday can file such
an application within six months of his/her 16th birthday.
(4) Application for
re-issuance of a resident card.
Z In case your residence card is lost or
stolen, Please apply for
reissuance within 14 days of the day when you noticed this (or the day
when you re-enter Japan in case you noticed it outside Japan)
(*) To apply for reissue, please bring with you a report of loss or a
that report certificate issued by the Police Department or a disaster
victim certificate issued by the Fire Department in place of your
Z In case your resident card is severely
damaged or defaced, be sure to
apply for reissuance as soon as possible.
Z You can apply for a replacement
resident card even if it is not
severely damaged or defaced. In such a case, you are required to pay a
the organization to which the applicant belongs, or the spouse
When you file any of the following notification at a Regional
Immigration Office, be sure to bring your resident card. In case you
file a notification via mail, please enclose a copy of your resident
card. Please note that a new resident will not be issued when a
notification is filed in this way.
ZNotification of an
In case a mid- to long-term resident with gEngineerh or another
employment status, or gStudenth or another learning status, leaves an
organization (employer or educational institution) he/she belongs to
(due to termination of contract) or moves into another organization (on
a new contract), or such an organization changes its name, location, or
breaks up, the resident has to notify the incident to the Ministry of
Justice by visiting a Regional Immigration Office or sending a
notification to the Tokyo Regional Immigration Bureau, within 14 days
of the incident.
ZNotification about onefs
A mid- to long-term resident who is married and loses his/her spouse by
death or divorce has to notify the Ministry of Justice of the event by
visiting a Regional Immigration Office or sending a notification to the
Tokyo Regional Immigration Bureau, within 14 days of the event.
| 1-5For information or inquiry on new
residency management system and procedures
information disclosure on registered matters
After July 9, 2012,
foreign residents shall apply directly to Ministry of Justice for
certificate of old data of registered matters such as the place of
residence, name or nationality.
immigration Bureau do not accept any request of disclosure on
(Where to request)
Minister's secretariat, Secretariat division, Privacy protection
Address: 1-1-1, Kasumigaseki, Chiyoda-ku, Tokyo-to
Tel.03-3580-4111 extension 2034
Reception hours: 9:30 to noon, 13:00 to 17:00 iexcept Saturday, Sunday,
National holidays and year-ends and New year days ( Dec. 29th ~Jan.3rd )
Please note that it takes two or three weeks to have such a document.
management system and procedure
ZChange to the
Basic Resident Registration Law
Affairs and Communications :
Tokyo Regional Immigration Bureau Consultation Support Center for
Konan 5-chome, Minatoku, Tokyo
IP,PHS,Overseas 03-5796-7112 j
Reception hours: 8:30~17:15 (Except Saturday, Sunday and Holidays)
Language: English, Chinese, Korean, French,
Access: get off
at "Tokyo Nyukokukanrikyoku mae" of 'Shinagawafuto
circulating line' or 'Tokyo Nyukokukanrikyokushuttle service' of
Metropolitan bus from JR Shinagawa station Konan-guchi (east exit), or
15 minutes walk from "Tennozu Isle" station(south exit) of Tokyo
monorail or "Tennozu Isle" station(A exit) of Rinkai line
Saitama Branch of Tokyo
Regional Immigration Bureau
1st floor, No.2 Complex Buil. of Saitama
affairs bureau, 5-12-1, Shimoochiai, Chuo-ku, Saitama-shi, Saitama
hours: 9:00~16:00 (Except Saturday,
Access: get off at
Yono-honmachi of JR Saikyo line