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1 Residence management system

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1 Residence management system

2 The Family registry system

3 Seal Registrations

4 Housing

5 Water, Gas, Electricity & Telephone Services

6 Disposal of Garbage

7 Post Office and Delivery Company Services

8 Banks

9 Traffic

10 Taxation

11 Employment

12 National Health Insurance

13 National Pension Plan

14 Neighborhood Association

15 Disaster Prevention, Fire & Medical Emergencies

16 Traffic Accidents

17 Childcare

18 Welfare

19 Health checkups for adults

20 Educations

21 Medical Information

22 Counseling and support services

Information of facilities

23 City/Town Halls and related facilities

24 School & Educational Institutions

25 Other public facilities

26 Refuge (Shelter)

27 Medical Institutions



To all foreign nationals residing in Japan, new residency management system started on Monday, July 9, 2012.
A Residence
gZairyuuh Card is issued to mid- to a long-term residents by Immigration Bureau to replace Alien registration certificates (foreign resident registration card) issued by a municipal office. Special permanent resident certificate gTokubetsu Eijyuusya Shomeishoh h is issued to special permanent residents.
Foreign residents is listed on the Basic Residents Registration and it became as feasible to issue Residence Certificate gJuuminhyouh duplicates, etc., to foreign nationals as it is to Japanese nationals.


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1-1 A residence gzairyuuhcard or special permanent residence certificategTokubetsu eijyuusha shoumeishoh

 (1) A resident card (being issued by Immigration Bureauor or at ports of entry/departure)
ZA resident card is issued to mid- to a long-term residents when granted permission pertaining to residence, such as landing permission, permission for change of resident status and permission for extension of the period of stay.
ZThe valid period of the resident card is as follows.
Permanent residents: 7 years from the date of issuance for 16 years or older, until the foreign nationalfs 16th birthday for less than 16 years old.
Persons other than permanent residents: The expiration date of the period of stay for 16 years or older, whichever comes earlier, the expiration date of the period of stay, or the individualfs 16th birthday for less than 16 years old.
ZMid-to a long-term residents are foreigners with status of residing for more than 3 months in Japan excluding persons granted status to stay for no more than 3 months or person granted the status of gtemporary visitorh (tourist), gdiplomath, gofficialsh or equivalent to the three statuses abovementioned.

(2) The special permanent resident certificate (being issued by municipal office)
ZThe special permanent resident certificate is issued to special permanent residents to replace Alien registration certificates.
Z‚` resident card is not issued to the special permanent resident
ZThe valid period of the special permanent resident certificate is 7 years as a rule.

(3) Alien registration certificates of persons granted gTemporary visitorh status or illegal residents became void on July 9, 2012. They must be returned to local Immigration Bureau as soon as possible.



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1-2Foreign residents is listed on the Basic Residents Registration
 It became feasible to issue Residence Certificate gJuuminhyouh duplicates, etc., to foreign nationals as it is to Japanese nationals.
(1) Eligible registrants for Basic Resident Registration are med- to long-term residents (with resident card), the special permanent residents and some specified persons.

(2) Registered items of the basic resident registration include full name, date of birth, sex and address as well as their nationality or region, type of status of residence, period of stay, etc. , noted on the resident card.

(3) Mid- to long-term residents will be issued with a resident card when granted permission for extension of the period of stay or permission for a change to resident status. Ministry of Justice will notice such changes to the municipality and the municipality will update their records.

(4) Even in households comprising both Japanese and foreign nationals, it became feasible to issue duplicates, etc., of the residence certificate with all household members inscribed.

(5) You can apply issuance of the Individual Number Card. For more details, please refer to homepage of MIC or Municipality


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1-3 Procedure at a municipal office  
i1) Notification (change) of place of residence
ZThose who have come to Japan for the first time
Those who have received a resident card at a port of entry/departure are asked to visit the municipal office where they live with their resident card, and notify the Ministry of Justice where they live within 14 days of finding a place to settle down.
ZThose who have moved into a new residence
A mid- long-term resident is required to notice to the municipality from where he/her moves out and obtains a "move-out certificate" before noticing to the municipality he/her moves into. He/She who has changed his/her place of residence is asked to bring move-out certificate, his/her resident card and notification card (or individual Number card) to the municipal office of his/her new residence and notify the Ministry of Justice of the new residence within 14 days of moving to the new residence.If anyone moved into a family whose householder is a foreign national, he/she is required to submit  some document to certify his/hers relationship to householder with Japanese translation.

(2) Notification of move-in and move-out can be done once!
ZUnder the new residency management system, a notification of onefs residence can be done as part of filing a move-in notification or a change of address to the municipality in the Basic Resident Registration System.
ZIt is required to bring both his/her resident card and move-out certificate when he/her visits the municipal office of his/her new residence for move-in notice.
Please take note of neglecting of move-out/move-in notice being punished as criminal.
These notifications should be basically completed by the applicant him/herself. However, it necessary, the applicant can ask an agent to file such a notification for him/herself with a written letter of proxy.


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1-4 Procedure at a Regional Immigration Office
 (1) Notification of (a change of) an item other than the place of residence
 In case you file any of the following notifications or applications below at a Regional Immigration Office, please bring your passport, photo, and resident card. A new resident card will basically be issued on the day of notification or application.

(2) Notification of a change of name, date of birth, gender, or nationality/region
 In case you change your name, date of birth, gender, or nationality/region, for instance you change your name or your nationality/region because of marriage, be sure to notify the Ministry of Justice of the change at a Regional Immigration Office within 14 days of the change.
ŠAlthough names written in the Latin Alphabet will basically be used, a name written in Chinese character notation (orthographic) can be added. Please make note that, in this case, any change in Chinese character notation needs to be reported.

(3) Application for updating the validity period of the resident card
A permanent resident or a foreign resident in Japan younger than 16 years old whose resident cardfs validity expires on his/her 16th birthday is advised to apply a renewal of the validity period of the resident card at a Regional Immigration Office before the expiration date.
A permanent resident can file an application for renewal of the validity period of his/her resident card within two months of the expiration date. A foreign resident younger than 16 years old whose resident cardfs validity expires on his/her 16th birthday can file such an application within six months of his/her 16th birthday.

(4) Application for re-issuance of a resident card.
Z In case your residence card is lost or stolen, Please apply for reissuance within 14 days of the day when you noticed this (or the day when you re-enter Japan in case you noticed it outside Japan)
(*) To apply for reissue, please bring with you a report of loss or a that report certificate issued by the Police Department or a disaster victim certificate issued by the Fire Department in place of your resident card.
Z In case your resident card is severely damaged or defaced, be sure to apply for reissuance as soon as possible.
Z You can apply for a replacement resident card even if it is not severely damaged or defaced. In such a case, you are required to pay a reissuance fee.

(5) Notification concerning the organization to which the applicant belongs, or the spouse
 When you file any of the following notification at a Regional Immigration Office, be sure to bring your resident card. In case you file a notification via mail, please enclose a copy of your resident card. Please note that a new resident will not be issued when a notification is filed in this way.
ZNotification of an affiliated organization
In case a mid- to long-term resident with gEngineerh or another employment status, or gStudenth or another learning status, leaves an organization (employer or educational institution) he/she belongs to (due to termination of contract) or moves into another organization (on a new contract), or such an organization changes its name, location, or breaks up, the resident has to notify the incident to the Ministry of Justice by visiting a Regional Immigration Office or sending a notification to the Tokyo Regional Immigration Bureau, within 14 days of the incident.
ZNotification about onefs spouse
A mid- to long-term resident who is married and loses his/her spouse by death or divorce has to notify the Ministry of Justice of the event by visiting a Regional Immigration Office or sending a notification to the Tokyo Regional Immigration Bureau, within 14 days of the event.

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1-5For information or inquiry on new residency management system and procedures
ZRequest of information disclosure on registered matters
After July 9, 2012, foreign residents shall apply directly to Ministry of Justice for certificate of old data of registered matters such as the place of residence, name or nationality.
The regional immigration Bureau do not accept any request of disclosure on registered matters.
(Where to request)
Ministry of Justice, Minister's secretariat,  Secretariat division, Privacy protection section.
Address: 1-1-1, Kasumigaseki, Chiyoda-ku, Tokyo-to
Tel.03-3580-4111 extension 2034
Reception hours: 9:30 to noon, 13:00 to 17:00 iexcept Saturday, Sunday, National holidays and year-ends and New year days ( Dec. 29th ~Jan.3rd )
Please note that it takes two or three weeks to have such a document.

Z On residency management system and procedure
E The Immigration Bureau of Japan
 
(English Page)
  


ZChange to the Basic Resident Registration Law
EMinistry of Internal Affairs and Communications :
(English page)

yInquiryz
Tokyo Regional Immigration Bureau Consultation Support Center for Foreign Residents
Address: §108-8255,
5-30, Konan 5-chome, Minatoku, Tokyo
Phone:
 0570-013904i IP,PHS,Overseas 03-5796-7112 j
Reception hours: 8:30~17:15 (Except Saturday, Sunday and Holidays)
Language: English, Chinese, Korean, French, Spanish, Portuguese,  Tagalog
(10:00`15: 00@forTagalog)
Access: get off at "Tokyo Nyukokukanrikyoku mae" of 'Shinagawafuto circulating line' or 'Tokyo  Nyukokukanrikyokushuttle service' of Metropolitan bus from JR Shinagawa station Konan-guchi (east exit), or 15 minutes walk from "Tennozu Isle" station(south exit) of Tokyo monorail or "Tennozu Isle" station(A exit) of  Rinkai line  IP,PHS,Overseas

yInquiryz
Saitama Branch of Tokyo Regional Immigration Bureau
Address:
§338-0022  1st floor, No.2 Complex Buil. of Saitama regional legal affairs bureau, 5-12-1,  Shimoochiai, Chuo-ku, Saitama-shi, Saitama
Phone: 048-851-9671
Reception hours: 9:00~16:00 (Except Saturday, Sunday and Holidays)
‚kanguage:Japanese
Access: get off at Yono-honmachi of JR Saikyo line

                                                                                                                                                                                    

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